Privacy Policy - Essential MICE

Additional Information on Data Protection

What is done and what is not done with your personal data on this website you will find here.

This policy expresses how the personal information of all people who interact with Essential MICE through this website will be treated and protected. Please, you must read all the sections of the Legal Notice, the cookie policy and this privacy policy before using this website.

In accordance with the provisions of EU Regulation 2016/679, of the European Parliament and of the Council of April 27, 2016 (RGPD) and Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of rights digital, Esther López Osuna, informs you that, by accepting this Privacy Policy, you give your express, informed, free and unequivocal consent for the Data you provide, and on which the security, technical and organizational activities provided for in current regulations, are treated by Esther López Osuna, as the person responsible for the treatment.

Who Is Responsible for This Website

Identity of the Responsible: Esther López Osuna
Trade name: Essential MICE
NIF/CIF: 46653262Q
Address: PO Box, 397 Alella 08328
Email: info@essentialmice.com
Activity: Business Tourism and Events Consulting
Contact details of the person in charge or representative, and of the data protection delegate, where appropriate: info@essentialmice.com

For the purposes established in this Privacy Policy, Essential MICE collects and processes the Personal Data detailed below, which will depend on the different products or services you request on this website:

What Personal Data Is Collected on This Website

Identification data: name, surname.
Contact details: email, telephone (optionally)
Browsing data: domain through which you access the Website, pages visited

On What Legal Basis Are These Data Processed?

We treat your personal data with the following legal bases:

The execution of a contract with Essential MICE, for contracting services, publishing advertisements and managing the requested services.
The consent of the user in relation to contact, subscription to content and the sending of commercial communications, via mail, cookies or messaging systems.
The legitimate interest of the data controller to protect users of the Essential MICE website from abuse and fraud in the use of our services.

For What Purposes Will We Process Your Data?

On this website, there are different forms, in each of them, the information collected will be used as follows:

Contact form: There is also a contact form for questions, suggestions or professional contact. In this case, the email address will be used to respond to them and send the information that the user requires through the web.

Period of Conservation of Personal Data

Customer Data: The period of conservation of personal data will vary depending on the service that the Customer hires. In any case, it will be the minimum necessary, and can be maintained until:

4 years: Law on Violations and Sanctions in the Social Order (obligations regarding affiliation, registrations, cancellations, contributions, payment of salaries…); Arts. 66 et seq. General Tax Law (accounting books…).
5 years: Art. 1964 of the Civil Code (personal actions without special term).
6 years: Art. 30 of the Commercial Code (accounting books, invoices…).
10 years: Art. 25 of the Law for the Prevention of Money Laundering and Terrorist Financing.

Data of potential clients: the data will be kept in any case during the validity of the established commercial relationship and, once concluded, for two years, unless the user requests its deletion beforehand.

What Are Your Rights Regarding the Use of Your Data?

Anyone has the right to obtain confirmation as to whether or not at Essential MICE we are processing personal data that concerns them.

Interested persons have the right to:

Request access to personal data relating to the interested party.
Request its rectification or deletion.
Request its cancellation.
Request the limitation of your treatment.
Oppose the treatment.
Request data portability.

If you have given your consent for a specific purpose, you have the right to withdraw the consent granted at any time, without affecting the legality of the treatment based on the consent prior to its withdrawal.

In the event that you feel your rights have been violated regarding the protection of your personal data, especially when you have not obtained satisfaction in the exercise of your rights, you can file a claim with the competent Data Protection Control Authority through from its website: https://www.aepd.es/es

To exercise these rights, you can write to info@essentialmice.com

There is a form for exercising your rights, you can request it by email or if you prefer, you can use those prepared by the Spanish Agency for Data Protection or third parties.

These forms must be signed electronically or be accompanied by a photocopy of the DNI.

If someone represents you, you must attach a copy of your ID, or it must be signed with your electronic signature.

The forms can be presented in person, sent by letter or by mail to the address of the person in charge that appears at the beginning of this text.

Notification and Declaration of Security Breaches

Security Notification and Breach Statement

At Essential MICE we assume security measures appropriate to the level of risk to protect personal information against loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in the processing and the nature of the personal information. ; However, if Esther López Osuna determines that your service data has been misappropriated (even by an employee of Esther López Osuna, has been exposed by a security breach or incorrectly acquired by a third party, Esther López Osuna will inform you immediately of such breach, misappropriation or acquisition.

To Which Recipients Will Your Data Be Communicated?

Many tools used on this website to manage data are hired by third parties. To provide services strictly necessary for the development of the activity, Esther López Osuna shares data with the following providers under their corresponding privacy conditions:

Third party service providers (for example, payment processing services, order processing, analytics, marketing campaign management, website management, and email distribution and other similar service providers) so that they can perform functions commercials on behalf of Esther López Osuna.

The web development and maintenance company, or the hosting company, may occasionally access this website. They have signed a contract for the provision of services that obliges them to maintain the same level of privacy that applies to the treatments carried out on this website.

Any international transfer of data derived from the use of tools or service providers will adhere to the Privacy Shield agreement, which guarantees that American software companies comply with European data protection policies regarding privacy, secrecy and data security.

More specifically, this website uses the following tools:

Analysis tools: Google Analytics

Secret and Data Security

www.essentialmice.com is committed to the use and treatment of the user’s personal data, respecting their confidentiality, in accordance with their purpose; as well as to comply with their obligation to save them and adapt all measures to avoid alteration, loss, treatment or unauthorized access, in accordance with the provisions of current data protection regulations.

(This website includes an SSL certificate. It is a security protocol that makes your data travel in an integral and secure manner; that is, the transmission of data between a server and the web user, and in feedback it is totally encrypted or encrypted.)

www.essentialmice.com cannot guarantee the absolute impregnability of the Internet, nor, therefore, the violation of data through fraudulent access to them by third parties.

With regard to the confidentiality of the processing, Esther López Osuna will ensure that any person who is authorized by Esther López Osuna to process the client’s data (including its staff, collaborators and providers), will be under the appropriate obligation of confidentiality (either a contractual or legal duty).

When a security incident occurs, upon realizing it, Esther López Osuna must notify the Client without undue delay and must provide timely information related to the Security Incident as it is known, or when the client reasonably requests it.

Accuracy and Veracity of the Data

As a user, you are solely responsible for the veracity and correctness of the data you send to www.essentialmice.com, exonerating Esther López Osuna (Essential MICE) from any responsibility in this regard. Users guarantee and are responsible, in any case, for the accuracy, validity and authenticity of the personal data provided, and undertake to keep them duly updated. The user agrees to provide complete and correct information in the contact or subscription form.

Revocability

The consent given, both for the treatment and for the transfer of the data of the interested parties, is revocable at any time by notifying Esther López Osuna (Essential MICE) in the terms established in this Policy for the exercise of ARCO rights. This revocation will in no case be retroactive.

Changes to the Privacy Policy

Esther López Osuna reserves the right to modify this policy to adapt it to new legislation or jurisprudence, as well as industry practices. In such cases, it will announce on this page the changes introduced with reasonable anticipation of their implementation.

Last updated: 09.07.2023